Corporate Policy Facebook
corporate policy facebook
There are many cost saving benefits to companies who have created and enforce a customized corporate travel policy for their employees to adhere to. This written travel policy should clearly outline travel guidelines and expectations for employees to follow. This may include class of service, advanced booking requirements, meal allotments, client entertainment, and more. In addition, the policy should explain the procedure for reporting expenses for reimbursement as well as any allowances for cash advances toward expenses.
Companies who work with a business or corporate travel agency often have many opportunities to save money over booking travel arrangements independently. However, in order for the company to benefit from these savings their staff must be aware of services included with the agency’s agreement. Often the travel agent can get the best rates available and will work in compliance with the company’s corporate travel policy when booking.
The best way to reduce the business’ travel expenses is to design a program tailored to the organization’s specific needs. Taking into consideration the corporate culture, methods of reserving, and specific travel parameters, the complete corporate travel policy should be available for all employees who travel to read. Common topics the policy may cover include:
· Traveling to and from the destination
· Air travel
· Lodging
· Rental car
· Meals
· Gas and mileage
· Allowable reimbursement
· Incidentals
· Submitting expense reports
The travel policy should be as specific as possible. Preferred vendors and partners should also be included. For example, if the business prefers employees to stay at a Hilton Worldwide property when available, this information should be included in the policy. Or, if your organization is a member of a corporate savings program with a particular airline, this transportation preference should be outlined in the policy as well.
Often times the travel policies can help to clarify expectations for reviewing travel options and seeking the best solutions possible. For instance, public transportation, like the subway, is often the cheapest options, but they may take the longest amount of time for person to reach their end destination. If there are no time constraints the travel policy may require public transportation to be considered first. Next, a taxi might be the preferred method to get to and from the airport unless the cost would exceed the price of getting a rental car.
In addition to expense guidelines, the corporate travel policy may even include safety considerations that restrict certain employees (such as corporate officers) from traveling together or designate a maximum number of employees allowed to travel together on the same aircraft or in the same ground transportation vehicle. Having a corporate travel policy available is a great way to not only save on travel expenses incurred by the employees, but it also can help to ensure the travel experience is being properly managed and expenses are being accurately recorded. Companies should consider working with a travel management consultant or agent to develop their own custom policy.
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